For schedulers

    Home Care Planning Tool for Coordinators

    AI-assisted scheduling for home care — compare unassigned visits, client-facing time, and travel time before a planner publishes

    Book a demoTry the interactive demo
    Caire schedule and route view for schedulers
    Reviewable proposals

    AI-assisted planning

    The coordinator reviews the proposed changes before publishing.

    Operational view

    One source snapshot

    Planning starts from the same visits, staff, and constraints.

    AI assistant

    AI-assisted candidate review

    An assistant that works alongside the coordinator.

    The Challenge in Home Care Planning

    Morning Chaos

    Sick calls, last-minute changes, and constant phone calls create stressful mornings

    Manual Puzzling

    Complex matching of staff to clients considering skills, travel time, and preferences

    Reactive Planning

    Always putting out fires instead of working proactively with long-term planning

    The Solution: AI-driven Scheduling with CAIRE

    Reviewable Adjustments

    Caire proposes replacements when staff call in sick; the planner reviews competence and availability before applying the change

    Proactive Planning

    Compare recorded demand and unused hours in planner-reviewed staffing candidates

    Less administrative work

    The assistant keeps repetitive planning work visible and reviewable.

    Approved Updates

    Notifications follow the planner's approval and publication of a schedule change

    Coordinator's Workday: Before vs After CAIRE

    Before CAIRE

    Before CAIRE: Reactive Planning

    Panic when staff call in sick · Frantically calling for substitutes · Manual schedule redistribution · Risk of errors and double bookings · Overtime costs and staff stress

    After CAIRE

    After CAIRE: Proactive Planning

    Planner records the changed input · CAIRE prepares eligible cover options · Planner reviews route and continuity trade-offs · Staff are informed after approval and publication

    Morning Schedule: Time Allocation Comparison

    Before CAIRE (manual workflow)

    Check sick leaveManual
    Call substitutesManual
    Manually redo scheduleManual
    Handle complaintsManual
    Inform staff of changesManual
    Solve acute problemsManual

    With CAIRE (planner-reviewed workflow)

    Review AI suggestionsReview
    Approve optimized scheduleApprove
    Review change proposalsMonitor
    Strategic planning workPlan
    Staff coachingCoach
    Quality developmentDevelop

    Interactive CAIRE Experience

    Experience how Anna uses CAIRE through her daily workflow and explore operational trade-offs with our interactive diagrams

    Current Scenario: Configured Trade-offs

    Illustration only: Anna's selection changes priorities; no planning run or evidence is loaded

    1. Anna's Daily Workflow & Scenario Selection

    A Day with Anna and CAIRE

    Illustrative planner workflow: CAIRE prepares candidates and evidence; Anna reviews and approves before publication

    08:00

    Foundation → finished schedule

    Anna builds standing data in Caire, then reviews comparable schedule candidates and their diagnostics

    Anna selects optimization scenario:

    Anna selects: Scenario C (Balanced optimization)
    • Standing data in Caire within the approved customer boundary
    • CAIRE builds comparable schedule proposals
    • Anna compares KPIs and approves one
    10:30

    Something changes during the day

    A care assistant calls in sick — CAIRE flags the impact and shows what needs covering

    • Status: which visits are at risk
    • What to improve: coverage and continuity
    • Suggests replacement alternatives
    10:45

    CAIRE proposes — Anna approves

    The system recalculates and proposes how to redistribute visits; Anna reviews and publishes before anything goes live

    • Proposes cover with nearby colleagues
    • Keeps routes and continuity in view
    • Notifies staff only after approval
    17:00

    Track and improve

    Anna sees care time, efficiency and continuity against goals — and the next suggested improvement

    • A real run would report its travel-time measure
    • A real run would report its continuity measure
    • A real run would report overtime and admin-time measures

    Illustrative measures a run would report

    Illustrative

    Travel-time trade-off

    Illustrative

    Continuity measure

    Illustrative

    Overtime measure

    Illustrative

    Admin-time measure

    Measures for: Scenario C (Balanced optimization)

    2. Illustrative Business Measures (Connected to Anna's Choice)

    Illustrative business-measure framework

    This diagram shows which measures a real planning run can provide; no run evidence is loaded here

    Select priorities to compare:

    Staff utilization

    Illustrative placeholder
    Populate from comparable real runs

    Overtime

    Illustrative placeholder
    Populate from comparable real runs

    Cost per care hour

    Illustrative placeholder
    Populate from comparable real runs

    Continuity

    Illustrative placeholder
    Populate from comparable real runs

    Travel-time comparison

    Illustrative placeholder
    Populate from comparable real runs

    Admin-time comparison

    Illustrative placeholder
    Populate from comparable real runs

    Scenario comparison: configured priorities

    Changing the selector only illustrates different priorities. It does not run the optimizer or load evidence; record measures from real comparable runs before drawing conclusions.

    Reference priorities

    Illustrates the current priority configuration

    Illustrative placeholder · Populate from comparable real runs

    Scenario A (efficiency focus)

    Weights efficiency and cost for comparison

    Illustrative placeholder · Populate from comparable real runs

    Scenario B (continuity focus)

    Weights continuity and relationships for comparison

    Illustrative placeholder · Populate from comparable real runs

    Scenario C (trade-off comparison)Selected comparison

    Compares configured efficiency, continuity, and cost trade-offs

    Illustrative placeholder · Populate from comparable real runs

    Efficiency evaluation

    Measure staff utilization and overtime for each run using the operation's own inputs.

    Planner-reviewed evidence

    Continuity evaluation

    Compare continuity measures and assignment changes before the planner publishes a candidate.

    Planner-reviewed evidence

    Cost evaluation

    Compare cost and travel measures from equivalent source snapshots and planning periods.

    Planner-reviewed evidence

    How the Connected Experience Works

    Connected Priorities

    When Anna selects a scenario, this illustration uses the same configured priorities. It does not run the optimizer or load measured values.

    Data-Driven Decisions

    This view shows which staff-utilization, cost, and continuity measures coordinators can populate from equivalent real planning runs.

    Provider Follow-up: Workload and Experience

    Compare workload distribution and schedule predictability per run, then follow up coordinator, staff, and client experience separately after publication.

    Continuity

    A visible trade-off

    Review continuity alongside travel and staffing before approving a proposal.

    Quality

    Protected by review

    The planner remains in control of every operational change.

    Planning

    Clear next action

    The assistant presents concrete changes instead of a black-box result.

    See strategic materials for decision-makers and calculate your ROI at Sveriges Hemtjänst.

    Get Your Planning in Order Today

    Book a free demo of CAIRE and experience the difference for your home care coordination.