Intelligenta Funktioner

An intelligent complement to your existing scheduling system that optimizes your schedules in the background – without changing your current systems or workflows

Home care organizations face significant operational challenges

5% of operations is spent on manual scheduling labor. With CAIRE, you can reduce this by up to 90% and free up time for strategic work and quality improvements.

Excessive travel time and fuel costs. Low staff utilization (<75%) and high overtime expenses.

Poor work-life balance and high staff turnover. Administrative burden takes time away from care.

Inconsistent caregiver assignments negatively impact quality of care and patient satisfaction.

An intelligent complement that works alongside your existing systems

You continue using your existing scheduling system as usual. Caire functions as an intelligent optimization layer that imports your schedules, optimizes them with AI, and exports them back – completely seamless.

Advanced constraint-solving automatically optimizes your existing schedules. AI-driven route optimization delivers up to 20% travel time reduction and improved staff utilization.

Import/export connection to your existing scheduling system and other check-in or planning tools. Your employees continue using their usual apps – Caire works in the background.

KPI dashboards and financial forecasts for managers and owners. Measure ROI, staff utilization, care continuity and efficiency trends over time.

The Caire Flywheel - Creating positive impact across the entire ecosystem

Higher staff efficiency and improved margins through optimized scheduling. Less administrative work and more focus on strategic initiatives.

Less driving time and better work-life balance. More time with clients and less stress through smarter route planning and scheduling.

Better continuity with the same caregiver and more reliable visit times. Higher care quality and satisfaction thanks to consistent staff assignments.

Measurable improvements that make a difference for your organization

AI-driven route optimization minimizes unnecessary travel between visits. This lowers operating costs, reduces mileage, and ensures caregivers spend more time with clients instead of on the road. Fewer kilometers driven also means lower fuel expenses and a more sustainable operation.

Automated optimization replaces hours of manual planning. CAIRE instantly generates conflict-free schedules and reallocates visits in real time when changes occur — sick leave, new clients, or urgent additions. This frees up scheduling teams to focus on strategic staffing and quality improvements instead of administrative firefighting.

Clients experience better continuity and more reliable visit times. CAIRE helps ensure the right caregiver arrives at the right time with the right competencies, while also supporting municipal requirements and environmental goals. Predictable, high-quality service leads to happier clients and fewer complaints.

Getting started with CAIRE is simple and smooth

No installation needed. CAIRE integrates with Carefox/eCare today – import your weekly planning directly and get an optimized version in minutes. Your original schedule stays untouched as reference, and you can export or sync changes anytime.

Integrate with Carefox or similar planning tools. With a few clicks, import schedules including all data about clients, staff, times, and visits. Supports CSV exports from Carefox, eCare, Excel, and more.

Step-by-step onboarding guide helps you set geographical areas, working time rules, competencies, and continuity preferences. Your data is kept separate – you own it, CAIRE only processes it on your behalf.

CAIRE works as an extension of your current system. Your original schedule in Carefox remains official until you choose to update it. Evaluate suggestions in peace – nothing changes until you press 'publish'.

Turn hours of manual work into minutes of intelligent automation

CAIRE reduces total travel time by 15-20% and ensures a larger proportion of each workday is spent on actual visits. Staff utilization can increase from ~65% to over 70% thanks to smart redistribution. More care delivered without increasing staff.

Simple click to start the AI engine. CAIRE gathers all relevant data – visits, staff, times, distances, rules, and preferences. No code commands or technical skills required.

Advanced optimization engine analyzes millions of combinations. Considers hard constraints (must-haves) and soft constraints (preferences) to find the optimal solution.

CAIRE presents an optimized schedule with clear markings of changes. Usually means shorter travel distances, fewer gaps, and more even distribution of visits.

Review in visual calendar view. Easily make manual adjustments if needed. System warns if any change creates conflicts with other constraints.

When satisfied, adopt as new work schedule. Use CAIRE as primary tool or export back to your original system. Nothing changes until you approve – the decision is yours.

Dynamic assistance that handles changes continuously

CAIRE doesn't see schedules as 'finished' – they're living documents that can be continuously adjusted for best results. Regardless of what happens during the week, you always have an updated, optimized schedule to follow.

Employee calls in sick? New acute client? Initiate re-optimization in real-time. AI engine recalculates and suggests how to best cover absences or new visits. Avoid panic solutions with an optimized plan B.

CAIRE considers available substitutes, hourly employees, and other resources. Suggests redistributing shifts, utilizing underutilized staff, or moving less urgent visits based on your rules and competency requirements.

Configure notifications for key events. If an optimized schedule risks breaking due to sudden changes, the platform flags it for responsible parties. Act proactively before problems grow.

System identifies unutilized hours – staff with large gaps where they could take more visits. Proactively suggests how to increase coverage and maximize every working hour for better efficiency.

Explore 'what if' scenarios and get concrete data-driven insights

Instead of guessing which planning strategy is best, you can test and know – with exact figures on time saved, money saved, and quality impact. Make informed decisions based on data, not assumptions.

Create different optimized schedules based on the same original – Scenario A with certain settings, Scenario B with others. Compare with vs. without overtime, or simulate extra staff availability. Test without risk.

See clear differences between original and optimized proposals. Compare total travel time, overtime hours, continuity percentages, and more. Data-driven insights make it easy to identify the best scenario.

Dashboards show cost distribution, travel time per area, utilization per employee, continuity per client. Export PDF/Excel reports. Save historical data to track improvement over time and identify patterns.

Everything you need for modern home care scheduling

Quick replanning when changes occur. System adjusts schedules in real-time when conditions change, so you always have a current plan.

Complete work schedules automatically created by AI engine based on your data and rules – from blank slate to finished proposal in minutes.

Create multiple alternative schedules and compare them side-by-side regarding KPIs. Facilitates 'what if' analyses and strategic decisions.

Built-in optimization of travel routes minimizes total travel time and distance. More time spent on care instead of transport.

Same staff visit same clients consistently, increasing quality and security. System prioritizes continuity automatically.

Calculates important economic metrics like staff costs, travel costs, and gross margin. Clear insight into how schedules affect finances.

Deep dive into workflows, mockups, and platform architecture

High-level overview of the Caire platform

• Platform overview and key value drivers
• Stakeholder impact and proven results
• Guided tour of Caire capabilities

Complete guide to CAIRE's AI scheduling system

• Understanding Slingor (recurring patterns)
• Pre-planning and daily scheduling workflows
• Real-time optimization and disruption handling
• Key features and technical details

Business intelligence and performance tracking

• Financial and operational KPI dashboards
• ROI measurement and forecasting tools
• Exportable PDF and Excel summaries

Architecture and system design

• Integration and data flow diagrams
• User journey walkthroughs
• Before-and-after process comparisons

AI regulation and compliance

• EU AI Act alignment
• Transparency and documentation
• Risk management

How data, products, and personas connect

• Data layer and CaireIndex
• Product ecosystem map
• Flywheel and adoption loop

The science behind CAIRE's hybrid model

• VRPTW and NP-hard complexity
• Hybrid human–AI optimization
• Route permutation analysis

How CAIRE ships software — humans define, agents execute

• Eight-stage PRD-to-PR pipeline
• Self-review subagents and dossier evidence
• Vendor-agnostic model routing

Caregiver and Client apps

• CAIRE Caregiver: schedule, EVV, visit execution
• CAIRE Client: live tracking, messaging
• Family visibility, handbook access, and offline support